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Old is new: the new old-fashioned meetings
If you think that agendas, minutes, and chairpeople in meetings are out, think again. As companies seek to make more effective use of their staffs time, old-fashioned' and formal features are making a big comeback in the meeting room, reports Janine Adler.
In the past, companies tried to encourage the creativity of their staff through flexible, informal meeting formats. You know the kind of thing: no agendas, no chairpeople, and people entered and left meetings as it suited them. This trend was probably most popular back in the late 1990s. But when the global slowdown in economic performance came, most companies had to start thinking more about their costs.
'It was really quite common for meetings to go on for hours and then for everyone to get up and leave without really knowing what had been decided," says Aaron Blumfeld, a lecturer in business administration.
"A company's staff is one of its major costs, and staff meetings are very expensive for a company.
There is now a trend among large companies to reintroduce structure into meetings to make better use of time," adds Blumfeld. Some CEOs see the task of making meetings more efficient as so important that they are taking personal responsibility for making sure that the job gets done.
Lynn Rossmann is CEO of Luxes AG, a subsidiary of Hamilton-Luxes Corp. She spent time looking at ways of making meetings more focused. In the end, she decided that the good old- fashioned meeting format with a chairperson and an agenda was the right one for her company.
"If you want to hold a meeting at Luxes, you have to have a chairperson and an agenda. It's not that I like bureaucracy - I'm just getting people to use their time more effectively," states Rossmann.
16. What is the main reason companies are returning to formal meeting structures?
A. To encourage staff creativity B. To reduce costs associated with staff meetings.
C. To make meetings more informal
17. According to the passage, what was a common problem with informal meetings in the 1990s?
A. They were too short.
B. They lacked a clear agenda. C. They were not creative enough.
18. What is the role of a chairperson in a meeting, according to the passage?
A. To ensure the meeting is efficient and focused.
B. To be creative and generate new ideas.
C. To allow people to enter and leave freely.
19. What can be inferred about Lynn Rossmann's view on bureaucracy?
A. She believes bureaucracy is essential for effective meetings.
B. She dislikes bureaucracy but sees it as necessary for efficient meetings.
C. She views bureaucracy and efficiency as opposing forces.
20. What is the main idea of the passage?
A. Informal meetings are the best way to encourage creativity.
B. Companies are increasingly relying on technology to conduct meetings.
C. Formal meeting structures are making a comeback due to their effectiveness.
Old is new: the new old-fashioned meetings
If you think that agendas, minutes, and chairpeople in meetings are out, think again. As companies seek to make more effective use of their staffs time, old-fashioned' and formal features are making a big comeback in the meeting room, reports Janine Adler.
In the past, companies tried to encourage the creativity of their staff through flexible, informal meeting formats. You know the kind of thing: no agendas, no chairpeople, and people entered and left meetings as it suited them. This trend was probably most popular back in the late 1990s. But when the global slowdown in economic performance came, most companies had to start thinking more about their costs.
'It was really quite common for meetings to go on for hours and then for everyone to get up and leave without really knowing what had been decided," says Aaron Blumfeld, a lecturer in business administration.
"A company's staff is one of its major costs, and staff meetings are very expensive for a company.
There is now a trend among large companies to reintroduce structure into meetings to make better use of time," adds Blumfeld. Some CEOs see the task of making meetings more efficient as so important that they are taking personal responsibility for making sure that the job gets done.
Lynn Rossmann is CEO of Luxes AG, a subsidiary of Hamilton-Luxes Corp. She spent time looking at ways of making meetings more focused. In the end, she decided that the good old- fashioned meeting format with a chairperson and an agenda was the right one for her company.
"If you want to hold a meeting at Luxes, you have to have a chairperson and an agenda. It's not that I like bureaucracy - I'm just getting people to use their time more effectively," states Rossmann.
16. What is the main reason companies are returning to formal meeting structures?
A. To encourage staff creativity B. To reduce costs associated with staff meetings.
C. To make meetings more informal
17. According to the passage, what was a common problem with informal meetings in the 1990s?
A. They were too short.
B. They lacked a clear agenda. C. They were not creative enough.
18. What is the role of a chairperson in a meeting, according to the passage?
A. To ensure the meeting is efficient and focused.
B. To be creative and generate new ideas.
C. To allow people to enter and leave freely.
19. What can be inferred about Lynn Rossmann's view on bureaucracy?
A. She believes bureaucracy is essential for effective meetings.
B. She dislikes bureaucracy but sees it as necessary for efficient meetings.
C. She views bureaucracy and efficiency as opposing forces.
20. What is the main idea of the passage?
A. Informal meetings are the best way to encourage creativity.
B. Companies are increasingly relying on technology to conduct meetings.
C. Formal meeting structures are making a comeback due to their effectiveness.
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16. B. To reduce costs associated with staff meetings.
17. B. They lacked a clear agenda.
18. A. To ensure the meeting is efficient and focused.
19. B. She dislikes bureaucracy but sees it as necessary for efficient meetings.
20. C. Formal meeting structures are making a comeback due to their effectiveness.
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