Objective: The primary objective of this poster making event is to foster cultural exchange, celebrate diversity, and create a warm welcome for a group of ASEAN students joining our community. Through artistic expression, we aim to highlight the unity among ASEAN nations while embracing the unique cultural identities of each member state.

Event Details:

Event Title: "Unity in Diversity: ASEAN Poster Making Event"

Date and Time: [Specify Date and Time]

Venue: [Specify Venue]

Participants: This event is open to all members of our community, including students, faculty, and staff. We encourage participation from individuals with diverse backgrounds to contribute to the richness of the event.

Activities:

Poster Making Competition: Participants will be provided with art supplies and a designated space to create posters reflecting the theme of "Unity in Diversity." The posters should encapsulate the spirit of ASEAN cooperation and welcome.
Cultural Showcase: Alongside the poster making, there will be a cultural showcase where participants can share traditional music, dance, or other performances from ASEAN countries. This will provide a deeper understanding of the diverse cultural heritage within the ASEAN region.
Interactive Sessions: Short presentations or discussions about the significance of ASEAN, its member countries, and the importance of cultural exchange will be conducted. This will enhance awareness and understanding among participants.
Judging Criteria: A panel of judges will evaluate the posters based on creativity, relevance to the theme, and overall artistic expression. Prizes will be awarded to the top three participants.

Prizes:

First Prize: [Specify Prize]
Second Prize: [Specify Prize]
Third Prize: [Specify Prize]
Promotion: The event will be promoted through various channels, including posters, social media, and announcements in classrooms and common areas. We will also collaborate with local media outlets to increase coverage.

Conclusion: By organizing this poster making event, we aim to create a sense of belonging for the incoming ASEAN students and promote cross-cultural understanding within our community. The event aligns with our commitment to embracing diversity and fostering positive relationships among our international and local students.

We seek your support in making this event a success and look forward to the enthusiastic participation of our community members.

Thank you for considering our proposal.

Sincerely,

[Your Name] [Your Title/Organization] [Contact Information]